Event management services, Promo event logistics services, Promotional staff services, Video & photography services, Sample fulfilment services

Promotional Event Support

When organising a campaign or event, support is often outsourced to a number of suppliers. Each delivers their required service, whether that’s design support, promotional staffing or logistics. But keeping track of the finer details while relying on a wider supply chain isn’t easy.

If unfamiliar with the mechanics of events, elements like site entry times, set up and breakdowns can be overlooked, leaving outsourced logistics confused and your materials potentially lost in transit.

Dealing with many suppliers can mean updates and timeframes become fragmented, and accountability often lies with the agency or brand manager.

At Promohire, we understand that communication and events expertise makes or breaks a campaign. That’s why we don’t stop at promotional vehicle hire - we offer additional event management services, promo vehicle design support and much more.

Along with the vehicle hire, we can take on as much or as little of the project management, design, logistics and staffing hire as you need – leaving you to focus on the bigger picture.

Why are Support Services Useful?


With over ten years’ working in the events space, our team can advise on the mechanics of campaign venues and logistics required.

Flexible Project Management

We tailor campaign support to your requirements, even taking full ownership of a project to give you peace of mind.

Close Proximity
to London

Our extensive site and warehouse is close to the M25, under an hour from central London - perfectly situated for support and replenishment.


We understand that plans change. Instead of communicating with multiple suppliers, our dedicated managers can pivot to campaign changes quickly, saving you time.


If there are any unforeseen issues during your activity, you’ll have a direct line through to our campaign management team to help get you back on track.

Brand Alignment

Whether we’re providing staff or video and photo production services, we’ll work with you to represent your brand ethos and campaign messaging effectively.

Speak to our Team

Additional Support Services

Campaign Management

If you’re looking for a helping hand with project management, we’ve got you covered. We’ll work as an extension of your team, providing a tailored level of support to your requirements.

We can offer a dedicated campaign manager who can take full ownership of the brief and delivery of the brand activation, using our additional support services. Our managers will check-in with regular progress updates, so you’re confident that everything is under control.

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Promo Event Logistics

We have a range of logistical support options available to suit all promotional activities and hire terms.

From specialist drivers and transportation to get you between sites, to supplying branded support vehicles and even delivering sampling replenishment at festivals and events, we’ll help your activity run smoothly.

We also have specialist mechanics at our Kent site who can join you to provide support if required.

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Promotional Staffing Hire

If you need hands-on support for your activity, we’ll work to your brief and arrange staffing across a number of promotional roles to represent your brand.

Whether it’s for launch day, festival weekend or a nationwide food sampling campaign, we can supply event managers, promotional staff and even professional chefs to ensure your event runs smoothly.


Design Services

We provide vehicle design support services for all aspects of planning and production. Need inspiration? No problem, we can create mood boards for your activity to help generate discussion.

If you are looking to bring form to abstract ideas, we can take your brief and brand guidelines to generate conceptual designs, so you can really visualise your creation coming to life! Alternatively, if you need help with technical elements, we can produce detailed CAD drawings and offer 3D scanning services for design and manufacturing.

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Photo & Video Production

Extend the reach and longevity of your campaign via your social channels, using our photo and video production service to generate online brand engagement and awareness.

We’ll supply a photographer and videographer to join you for a campaign day, capturing key moments and the personality of your brand. Our team will produce professionally edited videos and imagery that you can promote across social media platforms and use as content to fuel your wider marketing strategy.

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Sample Fufilment Services

Free food or drink is a fantastic way to reach hearts and minds, engaging an audience and generate conversation about important issues.

If your campaign involves handing out bacon sandwiches, ice cream or a warming cup of coffee and doughnuts, we can supply the ingredients you need in high volume for the length of your activity. Whether it’s initial stocking and storage of the goods at our site, to daily fulfilment and replenishment, we can help!

Nestle Food Sampling Campaign

Location Consultancy

We understand that location is everything, and finding a prime spot with the right level of footfall for your budget can seem like a tricky balancing act.

As an additional service, we can help secure venues and sites for your activity as part of the campaign finalisation process – including if any logistical changes need to be factored in, such as site entry and exit times. We will bring in our location booking partners for more complex and longer campaign requirements.

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See our Pricing

Start building your brand activation today!

Each campaign is different, and requires varying levels of support. The good news is that you can custom build your hire and service package with us!

Check out our pricing page for short term hire and additional service costs.

If you’re planning a longer campaign, contact us, or book a 15-minute consultation with our team - we’d love to hear more!

Speak to our Team

We were delighted with the service we received. Having such a classic vehicle carrying the iconic TOPSHOP and TOPMAN brands really helped to create a buzz around the town and drive more people to the store.
It was great to see our creative idea come to fruition and it was a truly rewarding project to be involved in for all concerned.

I would highly recommend the service offered by Promohire - they were easy to approach with a real 'can do' attitude and were totally dedicated to our project from start to finish. We could not have got there without them.
Leo Burnett London
The team were fantastic to work with from day one. They fulfilled the brief to expectations and were very accommodating with our requirements.

The Tuk Tuk was a wonderful addition to our activity. It looked fantastic and captured everyone's attention. We were so happy with it we have already booked it for use again in a few weeks!
Samantha Ricketts
Promohire have been a real pleasure to work with, from the early project stages when they welcomed our exec chef team down to work out how we would run the van and deliver what we needed to, through to the morning of our events when they were on hand to help out with any last minute requests!
Maisie Denning
Burger & Lobster